🔵 Common mistakes beginner freelancers make: Commingling personal and business finances 
#Freelancetips

Freelancers may want to avoid the hassle of opening a new bank account when they start out, and rather channel funds to a personal account. 

If you’re registered as self-employed, this is legally allowed. But commingling business and personal funds will likely make the end of a financial year a nightmare. You’ll have to sort through countless transactions to highlight client payments and business expenses, then do a painful tally of those. 

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🔵 Common mistakes beginner freelancers make: Not building a financial cushion 
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It’s normal to go through a feast and famine cycle in your first year of freelancing. What’s problematic is when you don’t plan ahead for the rainy day. Don’t spend your entire income each month. Create a system of pockets where you set aside extra money to cover: 

- Monthly business expenses 
- Tax payments 
- Delayed client payments 

It’s important to maintain a business bank account, with a minimum of one month's worth of personal and business expenses as your safety net. 

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🔵 Common mistakes beginner freelancers make: Tolerating late payments 
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Late payments are not acceptable. If a delay happened once, give the client a polite, but firm reprimand. If late payments somehow become the norm, fire that client. 

To avoid late client payments:

- Be upfront about acceptable payment terms 

- Introduce contract clauses for charging a late fee on overdue invoices 

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🔵 Common mistakes beginner freelancers make: Going with the flow
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You’re in charge, and you must be proactive about business management. This means being intentional and somewhat selective about the work you accept. 

By accepting unsuitable projects — low-paid, irrelevant, or plain boring tasks— you’re limiting your ability to pursue more rewarding work, and to grow your personal brand. Don’t accept every request falling into your lap. Create a set of criteria for evaluating different clients and projects. Stick to it. 

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🔵 Common mistakes beginner freelancers make: Not having a work-life balance
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No vacations, long working hours and no time for other personal commitments aren’t the way to go. Freelancing is about flexibility and freedom to focus on things you love the most.  

Sure, growing your income is a great goal. It’s not worth the sacrifice of your physical and mental well-being. There are many things you can take advantage of to help in avoiding the burnout train.

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🔵 How to manage finances as a freelancer: Create a freelance income tracker
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Starting as a freelancer often means dealing with irregular income, with busy weeks followed by slow ones. Experienced freelancers face the challenge of overbooking themselves due to fluctuating client inquiries, which can lead to burnout. To manage this, it's essential to track your expected income before payment arrives, which can take over 30 days.

Using a freelance income tracking spreadsheet can help you record booked work, invoice dates, project descriptions, and prices. Including a column for hours worked allows you to analyze your productivity and financial standing. This tracking can also inform decisions about raising rates for clients who require more hours. Remember, your billable hours should cover non-billable tasks like administration and marketing, as well as expenses like taxes and social contributions.

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🔵 How to manage finances as a freelancer: Have a separate business bank account when working as a freelancer
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Using personal bank accounts for business transactions can complicate financial management, especially during tax time. Separating personal and business expenses can be tedious, and having clear financial records is essential for activities like securing loans or applying for a digital nomad visa.

Additionally, if you decide to incorporate as a limited liability company (LLC), a separate business bank account is legally required in many areas. Fortunately, there are many no or low-fee business bank account options available for solo business owners.

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🔵 How to manage finances as a freelancer: Stay on top of client invoicing as a freelancer
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Invoicing can significantly reduce freelance profits due to delays in payment. Many clients forget to pay on time, with 49% of US invoices ending up overdue. This issue has worsened post-pandemic, affecting small businesses.

To ensure timely payments, consider the following strategies:

1. Discuss Payment Methods: Clarify payment options during client onboarding to avoid confusion and delays, especially for international clients.

2. Shorten Payment Terms: Set clear expectations for payment timelines, such as 7, 14, or 30 days, and consider faster terms for smaller invoices.

3. Introduce Retainers: Charge upfront for a set number of hours or deliverables, ensuring cash flow while waiting for payments.

4. Offer Productized Services: Create standardized service packages with fixed fees, potentially as subscriptions, to establish recurring billing.

5. Automate Invoicing: Use automated tools to reduce errors in invoices, ensuring correct details and compliance with tax regulations.

These steps can help prevent invoicing headaches and improve cash flow for freelancers.

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🔵 How to manage finances as a freelancer: Track your freelance expenses 
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Busy freelancers often procrastinate on expense tracking until tax deadlines approach, which can lead to missed opportunities for maximizing tax-deductible expenses and overspending. To improve financial management, it's important to regularly upload receipts and analyze spending habits.

Key areas to focus on include:

1. Payment Processing Costs: Many payment apps advertise low fees, but hidden charges can inflate the actual cost to nearly 5%. For example, PayPal's fees vary based on factors like location and payment method.

2. Business Subscriptions: Freelancers often subscribe to multiple apps, leading to unnecessary spending. Utilizing comprehensive solutions that combine features can save money. Tools like Rocket Money can help identify and cancel unused subscriptions.

3. Minimum Personal Spending: It's crucial to track both business and personal expenses to understand the cash flow needed each month. Freelancers should determine their minimum monthly income requirement to ensure financial stability.

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