🪙 Scale Your Talent Operations With Workplace Management Software
#Freelance

➕What Is a Workplace Management Software? Workplace management software is any technology that allows managers to streamline and automate the worker experience.

Types of Workplace Management Software:

🟠Time-tracking software: For shift workers, or workers who are paid per hour — you may want to onboard a time-tracking solution.

🟠Project management tools: Software like Trello, Monday.com and Asana help to keep track of workload and allow for communication between workers.

🟠Payroll systems: Ensuring everyone is paid accurately and on time is a critical part of any business.

🟠Employee engagement tools: Peek under the hood, and is your talent happy?

Key Features of Workplace Management Software:

🟠Task scheduling: When you hire employees, they usually have a wide job description, and an ongoing workload to keep up with. Freelancers have a totally different way of working — usually heavily task-oriented.

🟠Resource allocation: Businesses can work with dozens or even hundreds of freelancers, across different departments, geographies, and skill sets.

🟠Communication tools: When communication is siloed in emails, WhatsApp messages, or messaging apps tied to a specific freelancer marketplace or social media network — it’s lost as soon as it’s read.

🟠Reporting and analytics: What do you know about how freelancers are utilized in your business? Can you even say how many freelancers you work with, what their skills are, or (yikes) if they are compliantly working for the organization?

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🧬 Top 13 Freelancer Payment Methods
#Freelance

Here are the most common ways freelancers get paid for their work: 

🖱Wire transfers: Direct bank-to-bank transfers, suitable for high-value and urgent payments, but often involve high fees for both sender and recipient.

🖱ACH payments: Also known as direct deposits, these are low-cost, secure domestic transfers that take 2-3 days to process.

🖱Credit cards: Immediate payments that provide high security and separate company bank details from transactions, but require freelancers to have merchant accounts and involve high transaction fees.

🖱Checks: Traditional paper checks are low-cost but slow and insecure, with bank account details exposed.

🖱eChecks: Digital versions of paper checks, processed quickly and securely with low fees, requiring setup with a payment processor.

🖱PayPal: Fast, secure payments with currency conversion, but variable fees and the requirement for freelancers to have a PayPal account.

🖱Payoneer: Allows payments in local currencies and is suitable for international transactions, though it has fees for bank transfers and does not provide 1099 forms.

🖱Bill . com: Automates invoice processing and supports multiple payment methods, but involves platform usage fees and setup complexity.

🖱Wise: Offers competitive exchange rates and fast payments without requiring recipients to have a Wise account, but limited to payments in 70 countries.

🖱Tipalti: Automates accounts payable processes and supports multiple payment methods with account validation, but has variable fees and does not produce 1099 forms.

🖱Venmo: Popular in the U.S. for quick, secure payments and easy transfers to bank accounts, but limited to U.S. users and may have transfer limits.

🖱Freelance Management Systems (FMS): Centralized platforms like Fiverr Enterprise offer various payment options and additional functionalities like onboarding and budget management, but involve platform fees and setup effort.

🖱Freelance Services Marketplaces: Platforms like Upwork and Fiverr handle payments and tax compliance, automate recruitment and onboarding, but have high marketplace fees and may not be suitable for long-term freelancers who prefer direct contracts.

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📢 Independent Contractor Invoice: What to Look For?
#Freelance

🟡 Dealing with independent contractor invoices can be a complex and time-consuming process for businesses. Freelancers, agencies, and consultants have their own preferred methods of invoicing, which can vary dramatically. Some may use simple word processing software, while others leverage third-party invoicing tools or cloud collaboration platforms. This lack of standardization can make it challenging for payroll managers and HR teams to efficiently process the influx of invoices from multiple departments and freelance workers.

🟡 Adding to the complexity, independent contractors have different billing cycles, with some invoicing for individual tasks and others submitting a single monthly invoice. Additionally, there are various local and regulatory requirements that businesses must navigate, such as tracking taxpayer identification numbers and business registration details for tax reporting purposes. Failure to adhere to these requirements can lead to issues when it comes time to file the necessary forms.

🟡 To streamline the process, businesses should establish thorough onboarding procedures for independent contractors. This ensures that all relevant information, such as taxpayer IDs, payment preferences, and legal documentation, is collected upfront. Implementing a centralized platform, like Fiverr Enterprise, can also provide a unified view of all freelancer projects, milestones, and payments, eliminating the need for manual data entry and reducing the risk of budget surprises across departments.

🟡 As the use of independent contractors continues to grow, effectively managing invoices and contractor relationships will become increasingly essential for businesses. By proactively establishing clear processes and leveraging the right tools, organizations can overcome the challenges posed by the diverse invoicing practices of freelancers and maintain compliance with local regulations.

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🔻 5 Reasons Why an FMS Makes Sense for Marketing Agencies
#Freelance

🔹 For agencies of all kinds, having an agile workforce is critical. At any point, an existing client or an exciting prospect may pick up the phone looking to add resources or have a project taken off their hands – and it’s up to you to be able to provide the right talent. Here’s why a Freelance Management System (FMS) makes an agency’s life so much easier from day one. 

🔹 Agencies <3 Freelancers, But What are Their Challenges? Agencies use freelancers for their flexibility and expertise, but struggle to efficiently manage them, lacking visibility and spending too much time coordinating, which could be addressed by the right tools and processes.

🔹 The Solution: A Freelance Management System That Streamlines Working with Independent Contractors from End-to-End:

Fiverr Enterprise’s Freelancer Management System was built to address the challenges of agencies who work with multiple freelancers. Here are five ways agencies can optimize working with freelancers from the moment of deployment. 

🔹 Fast and Compliant Onboarding

🔹 Talent Pool Management

🔹 Boosting Freelancer Retention and Loyalty

🔹 Improving Budget Visibility

🔹 Simplifying Payments

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💻 Essential Technologies for Remote Work
#Freelance

🔹 There are a number of important categories of remote workforce technologies, each of which will be more or less important depending on your specific business context. Here are a few important examples: 

🔹 Communication Tools: Communication apps like Slack or MS Teams let distributed workers chat in real-time, and have features such as group chat or channels so that everyone can stay up to date. These tools can also make sure workers don’t feel lonely away from the team. 

🔹 Collaboration and Productivity Tools: Technology can help teams to track milestones, projects and budgets, and keep on top of important metrics such as employee satisfaction, productivity and even burnout. 

🔹 Project and Task Management Software: Tools such as Monday . com, Trello or ClickUp are now an important part of the office, allowing remote workers to log on from anywhere and view their open tasks and the progress of their projects.

🔹 Time Tracking and Management Tools: If managers are worried about employees working from home, or freelancers are being paid by the hour, time tracking and management tools can add visibility and transparency to remote work. 

🔹 Security and VPN Solutions: Remote work opens up a whole lot of risk to company networks, as employees and freelancers use home networks for both work and play. A robust security suite including VPNs and RDP can be a powerful toolset. 

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🔺 Contractor Onboarding: The Ultimate 9 Step Checklist
#Freelance

🔹 Part one: 5-step internal checklist for seamless contractor onboarding 

Ensuring your team, as well as IT, finance, and legal are prepared to sign on a new freelancer or contractor requires several key internal steps. Here’s what should be on your to-do list before you dive into work.

1️⃣Collect their contact details
🔴Full name
🔴Phone number
🔴Email address
🔴ID or EIN number
🔴CV and/or references to past work

2️⃣Sign and save all of your required legal documents

3️⃣Collect and share your contractor’s payment information with your finance team

3️⃣Request systems access and/or equipment from your IT team

4️⃣Document your contractor onboarding checklist

🔹Part two: 5 points to cover with your contractors

The second section of our contractor onboarding checklist is aligning on expectations, explaining the work, and answering any questions they may have. Here are five points to discuss before the work begins.

1️⃣Provide background information on your company and its business objectives

2️⃣Define key milestones, deliverables, and deadlines

3️⃣Align expectations regarding payment terms

4️⃣Establish communication rules

5️⃣Provide detailed feedback after the first milestone

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🔺 Best Practices for Transitioning to DevOps Culture with On-Demand Tech Talent
#freelance

🔹 One smart approach to meeting the skills gap head-on is to leverage on-demand talent and freelance workers. This can be a great alternative to hiring in-house employees who you may not need for every project, and spending weeks or months onboarding new hires when an emergent need is around the corner. 

🔹 Utilizing on-demand talent is a great way to get into the mindset of having a DevOps culture in the first place. It’s an innovative solution that thinks outside of the box, it leans on collaboration, embracing the right skills and talent to increase speed and value, and each freelancer can take accountability and control over their part of the project, while working alongside your in-house team. 

🔹 If you’re wondering where to find on-demand tech talent for a DevOps team, here’s where picking the right tools comes into play. Fiverr Enterprise provides an IT talent pool, curated especially for you – one place where you can gain instant access to your own carefully vetted Dev & IT talent, that’s ready-to-hire and able to meet your business requirements.

🔹 Hire any tech expertise, eliminate resource uncertainty, reduce hiring costs and maintain a consistent and quality workforce. The SaaS solution enables you to confidently take on more projects, knowing you have a dedicated talent pool that’s always available. 

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✅ 5 Employee Misclassification Myths Debunked
#Freelance

🔹 Myth 1: The Contract Determines Worker’s Status: “If I make it clear that this worker is a freelancer in the initial contract, I’m covered.” Many enterprises hire a new worker, and engage in a freelancer agreement or contract, assuming this has them covered.

Reality: Legal Standards Over Contractual Agreement

🔹 Myth 2: Part-time Workers are Always Contractors: “This worker only provides services a couple of days a week, so they are a contractor, not an employee.” It’s common to hear part-time workers called contractors, especially if they only work a very limited number of hours for your enterprise.

Reality: Part-time Status Doesn’t Determine Classification

🔹 Myth 3: If the Worker Agrees, Employee Misclassification Isn’t an Issue: “My worker is fine with being a freelancer, in fact they prefer it that way.” Freelancer misclassification rules were set up to protect independent contractors from enterprises that unlawfully hire them as contractors in order to avoid paying benefits such as sick leave, vacation pay, parental leave, and more.

Reality: Legal Consequences Regardless of Worker’s Agreement

🔹 Myth 4: Small Businesses are Exempt from Classification Rules: “I only hire a handful of workers. Classification rules don’t apply to me.” This myth probably stems from rules around providing health insurance and other benefits.

Reality: Classification Rules Apply to All Businesses

🔹 Myth 5: Remote Workers are Automatically Independent Contractors: “My workers live in another country! I never even see them. How can they be employees if they aren’t in the office?” The more control an enterprise has over the way an individual works, the more likely they are to be an employee rather than a freelancer.

Reality: Worker’s Location Doesn’t Determine Classification

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🔺 Using FTE Salary to Streamline Workforce Management
#Freelance

🔹FTE salary is a method that some companies use to work out how much to pay employees and contractors who do not work full time for their businesses.

How to calculate FTE Salaries:

🔹 The first step when using FTE to calculate salaries is to define what you mean by full time. How many hours is a full-time worker employed by your company? This is usually between 37-40 hours. 

🔹 Once you’ve decided what full time is, you can then classify employees as full time, part time, or something else entirely, like a consultant or a contractor. 

🔹 By calculating the annual hours of a full-time worker, you can then work out how much they make per hour, and multiply it by the number of hours part-time employees work to adjust for their accurate compensation. If a full-time developer is making $80,000 a year working 40 hours a week, then it makes sense that a developer working 30 hours a week should make $60,000 a year, for example, as they work three-quarters of the amount of time. 

🔹 For independent contractors, this approach will be different. A freelancer usually sets their own rates, and these can be higher than in-house staff, as they need to consider their own taxes and benefits. As a result, even with the higher initial or per-hour price tag, hiring a freelancer can often save money, at the same time as offering niche skills and expertise. 

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