5 Excel Functions You Need to Know:

🔹 UNIQUE(): Extracts distinct values from a list or range.

=UNIQUE(A2:A10) pulls out only the unique values from a list

🔹 FILTER(): Filters a range based on specified criteria.

=FILTER(A2:B10, B2:B10>10) returns rows where column B > 10

🔹 SORT(): Sorts data in ascending or descending order.

=SORT(A2:A10, 1, TRUE) sorts the data in ascending order

Advanced Excel Formulas and Functions

1. Array Formulas: Learn how to perform multiple calculations on a set of values using a single formula, such as SUMPRODUCT and TRANSPOSE.

2. LOOKUP Functions: Deep dive into VLOOKUP, HLOOKUP, INDEX, and MATCH to efficiently search and retrieve data.

3. Financial Functions: Master functions like NPV, IRR, and PMT for financial analysis and modeling.

4. Logical Functions: Use IF, AND, OR, and nested IF statements for complex decision-making processes.

5. Text Functions: Manipulate text strings with functions like CONCATENATE, LEFT, RIGHT, MID, and TEXT.

I will share detailed tutorials, real-life examples, and interactive challenges on these topics to significantly boost engagement and help you people advance your Excel skills.

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Excel shortcut keys 🔥 ✨

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Must Know Differences for Excel:



👉 VLOOKUP vs INDEX MATCH:
VLOOKUP: Searches for a value in the first column and returns a value in the same row from a specified column.
INDEX MATCH: Combines two functions to search by row and column, offering more flexibility and accuracy.

👉 COUNTIF vs SUMIF:
COUNTIF: Counts the number of cells that meet a specific condition.
SUMIF: Adds up the values in a range that meet a specific condition.

👉 Pivot Table vs Table:
Pivot Table: Summarizes data, allowing for dynamic sorting, filtering, and aggregating.
Table: Organizes data in a structured range, making it easier to manage and analyze.

👉 Absolute Reference vs Relative Reference:
Absolute Reference: Refers to a fixed cell address, denoted by $ (e.g., $A$1).
Relative Reference: Changes when copied to another cell (e.g., A1).

👉 IF vs IFS:
IF: Returns one value if a condition is true and another if it's false.
IFS: Evaluates multiple conditions and returns the corresponding value for the first true condition.

👉 Conditional Formatting vs Data Validation:
Conditional Formatting: Changes the appearance of cells based on specific criteria.
Data Validation: Restricts the type of data that can be entered into a cell.

👉 SUM vs SUMPRODUCT:
SUM: Adds up all the numbers in a range.
SUMPRODUCT: Multiplies corresponding elements in arrays and then sums the products.

👉 Filter vs Advanced Filter:
Filter: Quickly filters data in a range or table based on selected criteria.
Advanced Filter: Provides more complex filtering options, including filtering by multiple criteria and copying results to another location.

👉 Freeze Panes vs Split Window:
Freeze Panes: Keeps rows or columns visible while scrolling through the worksheet.
Split Window: Divides the worksheet into separate panes that can be scrolled independently.

👉 XLOOKUP vs VLOOKUP:
XLOOKUP: A more powerful and flexible lookup function that can search in any direction and return multiple results.
VLOOKUP: Limited to searching vertically and only returns a single result.

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Computer keyword shortcuts

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Question of the day

What is transpose in Excel, where it is exist and how it is working?

Please write your answer in comments.

Answer;-

Transpose is the function which helps you to convert table from vertical to horizontal and horizontal to vertical form.

It exist in Paste Special box in Home tab.

Working:-

1. Select the table and copy it.
2. Press shortcut on keyboard Alt+E+S and select transpose from here.

Thank You

Excel keyboard shortcuts every Data Analyst Must know-

Row and Column Shortcuts:

Ctrl + Space: Select the entire column.
Shift + Space: Select the entire row.
Ctrl + Shift + Plus (+): Insert a new row or column.
Ctrl + Minus (-): Delete the selected row or column.
Ctrl + 9: Hide the selected rows.
Ctrl + Shift + 9: Unhide hidden rows.
Ctrl + 0: Hide the selected columns.
Ctrl + Shift + 0: Unhide hidden columns.

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Here are 7 Excel hacks that may not be commonly known but can be very useful:

1. Flash Fill: Excel's Flash Fill feature allows you to automatically fill in values based on a pattern you establish. Simply start typing a pattern in a column adjacent to the data you want to fill, then press Ctrl + E to apply the Flash Fill feature.

2. Custom Views: You can save different views of your data by using the Custom Views feature. This is useful when you want to quickly switch between different layouts or settings. Go to View > Custom Views to set up and manage custom views.

3. Data Validation Lists: You can create drop-down lists in cells to restrict input options. To do this, select the cells where you want the drop-down list, go to Data > Data Validation, choose "List" as the validation criteria, and enter the list items.

4. Quick Analysis Tool: Excel's Quick Analysis tool provides a quick way to analyze and visualize your data. Simply select a range of data, and a small icon will appear at the bottom right corner. Click on it to access various analysis options.

5. Text to Columns: If you have data that needs to be split into separate columns (e.g., first name and last name), you can use the Text to Columns feature. Go to Data > Text to Columns and follow the instructions to split the data based on delimiters or fixed widths.

6. Conditional Formatting with Formulas: While conditional formatting is commonly used, you can take it a step further by applying formatting based on specific formulas. This allows for more customized formatting rules. Go to Home > Conditional Formatting > New Rule and select "Use a formula to determine which cells to format."

7. Dynamic Arrays: Excel's dynamic array functions (available in newer versions) allow you to work with arrays of data more efficiently. Functions like FILTER, SORT, and UNIQUE can help you manipulate data dynamically without needing to enter array formulas.

These Excel hacks can help you work more effectively with your data and take advantage of some lesser-known features in Excel.

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10 Must-Have Excel Skills for Professionals

1. Pivot Table
2. Xlookup
3. Pivot Charts
4. Flash Fill
5. Quick Analysis
6. Power View
7. Conditional Formatting
8. Moving Columns into Rows
9. IF Formulas
10. Auditing Formulas

You don't need to know all of Excel to become a data analyst

You don't even need to know 95% of it

Focus on these:

1. SUMIFS
2. XLOOKUP
3. COUNTIFS
4. UNIQUE
5. PIVOT TABLES

A mix of these helped me get through every Excel technical I have had

Learn the basics
→ So you understand what you are capable of

KNOW the above 5 by heart

This way you can put more energy into understanding other tools such as SQL or Tableau/Power BI

Struggling with messy data in Excel? Here’s how to clean it up:

If you’re dealing with unorganized data in Excel, here are some quick steps to clean your sheets:

1️⃣ Trim Function: Eliminate leading & trailing spaces easily.
2️⃣ Remove Duplicates: Use the Data tab feature to delete duplicate rows.
3️⃣ Text to Columns: Separate combined information into different cells.
4️⃣ Filter Blank Cells: Quickly find and manage empty cells.
5️⃣ Clean Function: Remove non-printable characters for a tidier dataset.

Like for more ❤️

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Data Analytics isn't SQL.
Data Analytics isn't Python.
Data Analytics isn't Tableau.
Data Analytics isn't Power BI.
Data Analytics isn't R.
Data Analytics isn't Statistics.
Data Analytics isn't even spreadsheets.

Data Analytics is exporting dashboards to Excel for people who make 3 times your salary.

Here are some Excel shortcuts that are commonly used by data analysts:

1. Ctrl + C: Copy
2. Ctrl + V: Paste
3. Ctrl + X: Cut
4. Ctrl + Z: Undo
5. Ctrl + Y: Redo
6. Ctrl + S: Save
7. Ctrl + F: Find
8. Ctrl + H: Replace
9. Ctrl + Arrow Keys: Navigate to the edge of data
10. Ctrl + Shift + Arrow Keys: Select data range
11. Ctrl + Home: Go to cell A1
12. Ctrl + End: Go to last cell with data
13. Ctrl + Shift + L: Toggle filters
14. Alt + ; : Select visible cells only
15. F2: Edit active cell
16. Ctrl + Shift + Enter: Enter an array formula
17. Ctrl + D: Fill down
18. Ctrl + R: Fill right
19. Ctrl + 1: Format cells dialog box
20. Ctrl + Shift + 1, 2, 3, etc.: Apply different number formats

These shortcuts can significantly increase your efficiency when working with Excel as a data analyst.

One of the very important tool that a data analyst must be aware of is Excel