50 essential Excel formulas

SUM: =SUM(A1:A5)
AVERAGE: =AVERAGE(A1:A10)
VLOOKUP: =VLOOKUP(B1, A2:D10, 3, FALSE)
IF: =IF(A1 > 10, "Yes", "No")
CONCATENATE (or CONCAT): =CONCATENATE(A1, " ", B1)
COUNT: =COUNT(A1:A10)
MAX: =MAX(A1:A10)
MIN: =MIN(A1:A10)
ROUND: =ROUND(A1, 2)
TRIM: =TRIM(A1)
LOWER: =LOWER(A1)
UPPER: =UPPER(A1)
LEFT: =LEFT(A1, 5)
RIGHT: =RIGHT(A1, 5)
MID: =MID(A1, 2, 3)
LEN: =LEN(A1)
FIND: =FIND("search_text", A1)
REPLACE: =REPLACE(A1, 3, 2, "new_text")
SUBSTITUTE: =SUBSTITUTE(A1, "old_text", "new_text")
INDEX: =INDEX(A1:A10, 3)
MATCH: =MATCH(B1, A1:A10, 0)
OFFSET: =OFFSET(A1, 1, 2)
SUMIF: =SUMIF(A1:A10, ">5")
COUNTIF: =COUNTIF(A1:A10, "apple")
AVERAGEIF: =AVERAGEIF(A1:A10, "<>0")
SUMIFS: =SUMIFS(A1:A10, B1:B10, "apple", C1:C10, ">5")
COUNTIFS: =COUNTIFS(A1:A10, ">5", B1:B10, "apple")
AVERAGEIFS: =AVERAGEIFS(A1:A10, B1:B10, "apple", C1:C10, ">5")
IFERROR: =IFERROR(A1/B1, "Error")
AND: =AND(A1>5, A1<10)
OR: =OR(A1="apple", A1="banana")
NOT: =NOT(A1="apple")
DATE: =DATE(2022, 12, 31)
TODAY: =TODAY()
NOW: =NOW()
DATEDIF: =DATEDIF(A1, A2, "D")
YEAR: =YEAR(A1)
MONTH: =MONTH(A1)
DAY: =DAY(A1)
EOMONTH: =EOMONTH(A1, 3)
NETWORKDAYS: =NETWORKDAYS(A1, A2)
WEEKDAY: =WEEKDAY(A1)
HLOOKUP: =HLOOKUP(B1, A1:D10, 3, FALSE)
MATCH: =MATCH(B1, A1:A10, 0)
INDEX-MATCH: =INDEX(A1:A10, MATCH(B1, C1:C10, 0))
TRANSPOSE: =TRANSPOSE(A1:D10)
PIVOT TABLE: =PIVOT_TABLE(A1:D10, "Sales", "Region", "Sum")
RANK: =RANK(A1, A1:A10, 1)
RAND: =RAND()
CHOOSE: =CHOOSE(B1, "Option 1", "Option 2", "Option 3")

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Why is Excel Often the Starting Point for SQL ?


Here's how Excel can help you before you dive into SQL:

✔️ 𝐕𝐋𝐎𝐎𝐊𝐔𝐏 = 𝐒𝐐𝐋 𝐉𝐎𝐈𝐍𝐒
In Excel, we use VLOOKUP to bring together data from different sheets. It's just like using JOINS in SQL to get data from more than one table.

✔️ 𝐒𝐔𝐌 𝐚𝐧𝐝 𝐂𝐎𝐔𝐍𝐓 𝐟𝐨𝐫 𝐒𝐐𝐋 𝐐𝐮𝐞𝐫𝐢𝐞𝐬
Excel's SUM and COUNT functions are like practice for SQL queries. They help you add up and count things, which is what you often do in SQL.

✔️ 𝐅𝐈𝐋𝐓𝐄𝐑 𝐒𝐭𝐚𝐭𝐞𝐦𝐞𝐧𝐭𝐬 & 𝐖𝐇𝐄𝐑𝐄 𝐢𝐧 𝐒𝐐𝐋
Excel's 𝐅𝐈𝐋𝐓𝐄𝐑 statements let you make choices with your data. This is similar to using WHERE in SQL to pick specific data.

✔️ 𝐇𝐚𝐧𝐝𝐥𝐢𝐧𝐠 𝐃𝐚𝐭𝐞𝐬 𝐚𝐧𝐝 𝐓𝐞𝐱𝐭
Both Excel and SQL have ways to work with dates and text. Learning these in Excel first can make it easier when you switch to SQL.

✔️ 𝐏𝐢𝐯𝐨𝐭 𝐓𝐚𝐛𝐥𝐞𝐬 & 𝐆𝐑𝐎𝐔𝐏 𝐁𝐘 𝐢𝐧 𝐒𝐐𝐋
Ever used pivot tables in Excel? They're a good start for understanding the GROUP BY function in SQL, which helps you organize and summarize data.

✔️ 𝐗𝐋𝐎𝐎𝐊𝐔𝐏 & 𝐇𝐲𝐩𝐞𝐫𝐥𝐢𝐧𝐤𝐬
Excel's XLOOKUP and hyperlinks are like SQL's ways of finding and linking data. They give you a peek into how SQL finds and connects information.

Learning Excel first makes SQL easier to understand. It's not just about learning a tool, it's about getting ready for the bigger world of data!

You will be asked questions on SQL in interviews for sure! Make sure to practice 2-3 questions daily, it can't be mastered overnight!

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These 10 tips will make you feel like an expert and increase your productivity 100X:

1. Excel Keyboard Shortcuts:

These save a lot of time.

For example, you can press "Ctrl+C" to copy, "Ctrl+V" to paste, and "Ctrl+Z" to undo.

There are many more, so check out this cheatsheet:

Excel for Data Analysis

2. VLOOKUP:

VLOOKUP lets you search for a value in a table and returns a value from another column in the same row.

For example, you can use it to find a person's phone number based on their name.

Just type "=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])" and replace the parts in brackets with your data.

3. IF statements:

IF statements let you make decisions in your formulas.

For example, you can make a cell display "Yes" if a number is greater than 100, and "No" if it's not.

Just type "=IF(condition, value_if_true, value_if_false)" and replace the parts in brackets with your data.

4. Charts and Graphs:

You can turn data into a picture, like a pie chart or a bar graph.

Just click on the data you want to show, go to the "Insert" tab, and choose the chart or graph you want.

5. Basic Functions:

Excel has a bunch of built-in functions that make life easier.

For example, SUM, AVERAGE, and COUNT can help you add, find the average, and count numbers in a range of cells.

Just type the function name, like "=SUM(A1:A10)" to add numbers in cells A1 to A10.

6 . Quick Analysis:

Quick Analysis makes it easy to create charts, tables, and other visualizations from your data.

Just select the data you want to analyze, and click the Quick Analysis button that appears in the bottom-right corner.

7. Goal Seek:

Goal Seek lets you find the input value needed to reach a specific goal.

For example, you can find the interest rate needed to reach a certain investment goal.

Excel Useful Shortcuts
👇👇
https://www.linkedin.com/posts/sql-analysts_excel-activity-7205903255766282240-HH5D

8. Pivot Tables:

These are great for summarizing large amounts of data.

You can quickly see the total, average, or count of numbers in a table.

Click on your data, go to the "Insert" tab, and choose "Pivot Table."

9. Conditional Formatting:

This lets you change the color of cells based on their value.

For example, you can make negative numbers red and positive numbers green.

Just select the cells, click "Conditional Formatting," and choose the style you want.

10. Remove duplicates:

Delete duplicate rows in your data.

Click Data > Remove Duplicates and select which columns to assess uniqueness.

Advanced Excel Formulas and Functions

1. Array Formulas: Learn how to perform multiple calculations on a set of values using a single formula, such as SUMPRODUCT and TRANSPOSE.

2. LOOKUP Functions: Deep dive into VLOOKUP, HLOOKUP, INDEX, and MATCH to efficiently search and retrieve data.

3. Financial Functions: Master functions like NPV, IRR, and PMT for financial analysis and modeling.

4. Logical Functions: Use IF, AND, OR, and nested IF statements for complex decision-making processes.

5. Text Functions: Manipulate text strings with functions like CONCATENATE, LEFT, RIGHT, MID, and TEXT.

I will share detailed tutorials, real-life examples, and interactive challenges on these topics to significantly boost engagement and help you people advance your Excel skills.

Many people pay too much to learn Excel, but my mission is to break down barriers. I have shared complete learning series to learn Excel from scratch.

Here are the links to the Excel series

Complete Excel Topics for Data Analyst: https://t.iss.one/sqlspecialist/547

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Part-12:
https://t.iss.one/sqlspecialist/646

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Part-20: https://t.iss.one/sqlspecialist/662

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Here are the top 10 Excel shortcuts that can help you work more efficiently:

1. Ctrl + C - Copy: Select cells or a range of cells, then press Ctrl + C to copy the content.

2. Ctrl + V - Paste: After copying content, use Ctrl + V to paste it into a new location.

3. Ctrl + X - Cut: Similar to copying, but this shortcut will remove the content from the original location after pasting.

4. Ctrl + Z - Undo: Quickly undo your last action. You can also press Ctrl + Z multiple times to undo multiple actions.

5. Ctrl + Y - Redo: After using the undo shortcut, you can press Ctrl + Y to redo the action.

6. Ctrl + S - Save: Save your Excel file with this shortcut instead of using the mouse to click on the save icon.

7. Ctrl + F - Find: Open the Find dialog box to search for specific content within your Excel sheet.

8. Ctrl + H - Replace: Open the Replace dialog box to find and replace specific content within your Excel sheet.

9. Ctrl + Arrow Keys - Navigate quickly: Use Ctrl with the arrow keys (up, down, left, right) to move to the edge of data regions in your worksheet.

10. Ctrl + Shift + Arrow Keys - Select data range: Hold Ctrl and Shift while pressing the arrow keys to quickly select a range of cells in any direction.

These shortcuts can save you time and make working in Excel more efficient. Practice using them regularly to become more proficient in Excel.

Struggling with messy data in Excel? Here’s how to clean it up:

If you’re dealing with unorganized data in Excel, here are some quick steps to clean your sheets:

1️⃣ Trim Function: Eliminate leading & trailing spaces easily.
2️⃣ Remove Duplicates: Use the Data tab feature to delete duplicate rows.
3️⃣ Text to Columns: Separate combined information into different cells.
4️⃣ Filter Blank Cells: Quickly find and manage empty cells.
5️⃣ Clean Function: Remove non-printable characters for a tidier dataset.

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How to exit the browser without using the mouse?

Here is a really useful keyboard shortcut: Ctrl + Q.

If you are working on a macbook, press the Command button instead of Ctrl.