Essential Excel Functions for Data Analysts 🚀
1️⃣ Basic Functions
SUM() – Adds a range of numbers. =SUM(A1:A10)
AVERAGE() – Calculates the average. =AVERAGE(A1:A10)
MIN() / MAX() – Finds the smallest/largest value. =MIN(A1:A10)
2️⃣ Logical Functions
IF() – Conditional logic. =IF(A1>50, "Pass", "Fail")
IFS() – Multiple conditions. =IFS(A1>90, "A", A1>80, "B", TRUE, "C")
AND() / OR() – Checks multiple conditions. =AND(A1>50, B1<100)
3️⃣ Text Functions
LEFT() / RIGHT() / MID() – Extract text from a string.
=LEFT(A1, 3) (First 3 characters)
=MID(A1, 3, 2) (2 characters from the 3rd position)
LEN() – Counts characters. =LEN(A1)
TRIM() – Removes extra spaces. =TRIM(A1)
UPPER() / LOWER() / PROPER() – Changes text case.
4️⃣ Lookup Functions
VLOOKUP() – Searches for a value in a column.
=VLOOKUP(1001, A2:B10, 2, FALSE)
HLOOKUP() – Searches in a row.
XLOOKUP() – Advanced lookup replacing VLOOKUP.
=XLOOKUP(1001, A2:A10, B2:B10, "Not Found")
5️⃣ Date & Time Functions
TODAY() – Returns the current date.
NOW() – Returns the current date and time.
YEAR(), MONTH(), DAY() – Extracts parts of a date.
DATEDIF() – Calculates the difference between two dates.
6️⃣ Data Cleaning Functions
REMOVE DUPLICATES – Found in the "Data" tab.
CLEAN() – Removes non-printable characters.
SUBSTITUTE() – Replaces text within a string.
=SUBSTITUTE(A1, "old", "new")
7️⃣ Advanced Functions
INDEX() & MATCH() – More flexible alternative to VLOOKUP.
TEXTJOIN() – Joins text with a delimiter.
UNIQUE() – Returns unique values from a range.
FILTER() – Filters data dynamically.
=FILTER(A2:B10, B2:B10>50)
8️⃣ Pivot Tables & Power Query
PIVOT TABLES – Summarizes data dynamically.
GETPIVOTDATA() – Extracts data from a Pivot Table.
POWER QUERY – Automates data cleaning & transformation.
You can find Free Excel Resources here: https://whatsapp.com/channel/0029VaifY548qIzv0u1AHz3i
Hope it helps :)
#dataanalytics
1️⃣ Basic Functions
SUM() – Adds a range of numbers. =SUM(A1:A10)
AVERAGE() – Calculates the average. =AVERAGE(A1:A10)
MIN() / MAX() – Finds the smallest/largest value. =MIN(A1:A10)
2️⃣ Logical Functions
IF() – Conditional logic. =IF(A1>50, "Pass", "Fail")
IFS() – Multiple conditions. =IFS(A1>90, "A", A1>80, "B", TRUE, "C")
AND() / OR() – Checks multiple conditions. =AND(A1>50, B1<100)
3️⃣ Text Functions
LEFT() / RIGHT() / MID() – Extract text from a string.
=LEFT(A1, 3) (First 3 characters)
=MID(A1, 3, 2) (2 characters from the 3rd position)
LEN() – Counts characters. =LEN(A1)
TRIM() – Removes extra spaces. =TRIM(A1)
UPPER() / LOWER() / PROPER() – Changes text case.
4️⃣ Lookup Functions
VLOOKUP() – Searches for a value in a column.
=VLOOKUP(1001, A2:B10, 2, FALSE)
HLOOKUP() – Searches in a row.
XLOOKUP() – Advanced lookup replacing VLOOKUP.
=XLOOKUP(1001, A2:A10, B2:B10, "Not Found")
5️⃣ Date & Time Functions
TODAY() – Returns the current date.
NOW() – Returns the current date and time.
YEAR(), MONTH(), DAY() – Extracts parts of a date.
DATEDIF() – Calculates the difference between two dates.
6️⃣ Data Cleaning Functions
REMOVE DUPLICATES – Found in the "Data" tab.
CLEAN() – Removes non-printable characters.
SUBSTITUTE() – Replaces text within a string.
=SUBSTITUTE(A1, "old", "new")
7️⃣ Advanced Functions
INDEX() & MATCH() – More flexible alternative to VLOOKUP.
TEXTJOIN() – Joins text with a delimiter.
UNIQUE() – Returns unique values from a range.
FILTER() – Filters data dynamically.
=FILTER(A2:B10, B2:B10>50)
8️⃣ Pivot Tables & Power Query
PIVOT TABLES – Summarizes data dynamically.
GETPIVOTDATA() – Extracts data from a Pivot Table.
POWER QUERY – Automates data cleaning & transformation.
You can find Free Excel Resources here: https://whatsapp.com/channel/0029VaifY548qIzv0u1AHz3i
Hope it helps :)
#dataanalytics
👍6
The job search journey can be tough, but every step you take brings you closer to your goal. Customizing resumes and cover letters, practicing coding challenges, and staying on top of industry trends are all part of the path to success. Remember, you only need one "yes" to change everything.
There are a lot of amazing people out there looking for that one opportunity. Every application you send, every new connection you make, and all those late nights spent refining your portfolio or building professional relationships are steps toward landing the right job. It can be really exhausting, but every bit of effort gets you closer to your goal.
The process can be filled with doubts and uncertainties, but having a structured approach and setting daily goals can help manage it. Joining professional groups, attending webinars, and seeking mentorship are also great ways to gain insights and stay motivated.
In the end, all the time and energy you invest—whether it’s perfecting a project, learning a new tool, or reaching out to potential mentors—pays off. So, if you’re looking for a job, keep learning, applying, and networking.
There are a lot of amazing people out there looking for that one opportunity. Every application you send, every new connection you make, and all those late nights spent refining your portfolio or building professional relationships are steps toward landing the right job. It can be really exhausting, but every bit of effort gets you closer to your goal.
The process can be filled with doubts and uncertainties, but having a structured approach and setting daily goals can help manage it. Joining professional groups, attending webinars, and seeking mentorship are also great ways to gain insights and stay motivated.
In the end, all the time and energy you invest—whether it’s perfecting a project, learning a new tool, or reaching out to potential mentors—pays off. So, if you’re looking for a job, keep learning, applying, and networking.
👍9❤2
90% of jobs require Excel skills.
But most people underestimate its importance.
Here're 7 Excel hacks you don't want to miss: 🧵 👇🏻
1. Quick Data Analysis:
• Select a cell in your data.
• Home > Analyze Data.
• Choose an option and click Insert PivotChart.
Like for more ❤️
2. Freeze columns/rows:
• Select the cell below and to the right of what you want to freeze
• Click View > Freeze Panes > Freeze Panes
3. If Function
• Open Excel and choose a cell.
• Insert IF function.
• Apply and repeat conditions.
• Close bracket and press Enter.
4. Quick Data Analysis:
• Select a cell in your data.
• Home > Analyze Data.
• Choose an option (Rank, Trend, Outlier, Majority) and click Insert PivotChart.
5. Format numbers in cells:
• Press CTRL + 1 and select Number.
• Right-click the cell or cell range, select Format Cells… , and select Number.
• Select the small arrow, dialog box launcher, and then select Number.
6. Creating Excel formulas:
• Select a cell and Type "="
• Type a cell or function (e.g., SUM)
• Add an operator or range
• Press Enter to see the result in the cell; the formula appears in the Formula bar
7. SUMIFS function:
• Select an empty cell.
• Determine the initial cell range.
• Determine the SUMIF criteria.
• Determine your sum_range criteria.
Ask smart questions
The right question can reveal more than a hundred answers. Make them think while you gather intel.
But most people underestimate its importance.
Here're 7 Excel hacks you don't want to miss: 🧵 👇🏻
1. Quick Data Analysis:
• Select a cell in your data.
• Home > Analyze Data.
• Choose an option and click Insert PivotChart.
Like for more ❤️
2. Freeze columns/rows:
• Select the cell below and to the right of what you want to freeze
• Click View > Freeze Panes > Freeze Panes
3. If Function
• Open Excel and choose a cell.
• Insert IF function.
• Apply and repeat conditions.
• Close bracket and press Enter.
4. Quick Data Analysis:
• Select a cell in your data.
• Home > Analyze Data.
• Choose an option (Rank, Trend, Outlier, Majority) and click Insert PivotChart.
5. Format numbers in cells:
• Press CTRL + 1 and select Number.
• Right-click the cell or cell range, select Format Cells… , and select Number.
• Select the small arrow, dialog box launcher, and then select Number.
6. Creating Excel formulas:
• Select a cell and Type "="
• Type a cell or function (e.g., SUM)
• Add an operator or range
• Press Enter to see the result in the cell; the formula appears in the Formula bar
7. SUMIFS function:
• Select an empty cell.
• Determine the initial cell range.
• Determine the SUMIF criteria.
• Determine your sum_range criteria.
Ask smart questions
The right question can reveal more than a hundred answers. Make them think while you gather intel.
👍4❤3
Here's how I would learn Microsoft Excel for data analysis fast if I had to start from zero:
1) I would ignore most Excel courses/tutorials.
I'm going to be honest here.
Most Excel educational content does not teach you how to analyze data.
In most organizations, Excel is "business process glue."
This is what most courses teach.
2) I would start with Excel tables.
For analysis, you must have tables where:
Each row is an analytical item of interest (e.g., customers, patients, claims, etc.).
Each column is an attribute of these items.
Learn tables.
3) I would learn only PivotTable fundamentals.
For data analysis, tables of any kind are good for:
1. Looking up exact values.
2. Comparing exact values.
PivotTables are great, but most professionals overuse them.
Learn PivotTable fundamentals and then move on.
4) Learn data visualization.
Humans are visual creatures.
So learn:
Histograms
Line charts
Bar charts
Line charts
To visually analyze data.
This is way more powerful than only using PivotTables.
BTW - The best use for PivotTables is to feed PivotCharts!
5) Learn Power Query.
If you're serious about analyzing data with Excel, do yourself a favor and learn Power Query.
PQ skills allow you to clean and transform your data in powerful ways.
It also automates this as a repeatable process.
Use PQ instead of convoluted formulas.
6) Expand your skillset.
When you're ready, it's time to learn specific analysis techniques to up your game:
RFM analysis
Logistic regression
Market basket analysis
K-means cluster analysis
Decision tree machine learning
Some of these you can implement using Solver.
Others require...
7) Python in Excel
Microsoft is including Python in Excel as part of Microsoft 365 subscriptions.
That effectively makes it free for millions of professionals.
Like Power Query, Python in Excel is for those serious about analyzing data with Excel.
1) I would ignore most Excel courses/tutorials.
I'm going to be honest here.
Most Excel educational content does not teach you how to analyze data.
In most organizations, Excel is "business process glue."
This is what most courses teach.
2) I would start with Excel tables.
For analysis, you must have tables where:
Each row is an analytical item of interest (e.g., customers, patients, claims, etc.).
Each column is an attribute of these items.
Learn tables.
3) I would learn only PivotTable fundamentals.
For data analysis, tables of any kind are good for:
1. Looking up exact values.
2. Comparing exact values.
PivotTables are great, but most professionals overuse them.
Learn PivotTable fundamentals and then move on.
4) Learn data visualization.
Humans are visual creatures.
So learn:
Histograms
Line charts
Bar charts
Line charts
To visually analyze data.
This is way more powerful than only using PivotTables.
BTW - The best use for PivotTables is to feed PivotCharts!
5) Learn Power Query.
If you're serious about analyzing data with Excel, do yourself a favor and learn Power Query.
PQ skills allow you to clean and transform your data in powerful ways.
It also automates this as a repeatable process.
Use PQ instead of convoluted formulas.
6) Expand your skillset.
When you're ready, it's time to learn specific analysis techniques to up your game:
RFM analysis
Logistic regression
Market basket analysis
K-means cluster analysis
Decision tree machine learning
Some of these you can implement using Solver.
Others require...
7) Python in Excel
Microsoft is including Python in Excel as part of Microsoft 365 subscriptions.
That effectively makes it free for millions of professionals.
Like Power Query, Python in Excel is for those serious about analyzing data with Excel.
❤3👍1
Excel Roadmap in 2025 ✅
Week 1: Basic formulas are your foundation
🔸 SUM, AVERAGE, COUNT mastery
🔸 Keyboard shortcuts that save 2hrs/day
🔸 Professional formatting techniques
🔸 Navigation speed tricks
Week 2: VLOOKUP revolution
🔸 Automate 80% of manual work
🔸 Dynamic reporting basics
🔸 Pivot Tables in 60 minutes
🔸 First team recognition
Week 3: Advanced formulas
🔸 INDEX/MATCH mastery
🔸 Dashboard creation
🔸 Power Query foundations
🔸 Template building
Week 4: Career-changing skills
🔸 Automated reporting
🔸 KPI tracking systems
🔸 VBA automation basics
🔸 Portfolio projects
Week 1: Basic formulas are your foundation
🔸 SUM, AVERAGE, COUNT mastery
🔸 Keyboard shortcuts that save 2hrs/day
🔸 Professional formatting techniques
🔸 Navigation speed tricks
Week 2: VLOOKUP revolution
🔸 Automate 80% of manual work
🔸 Dynamic reporting basics
🔸 Pivot Tables in 60 minutes
🔸 First team recognition
Week 3: Advanced formulas
🔸 INDEX/MATCH mastery
🔸 Dashboard creation
🔸 Power Query foundations
🔸 Template building
Week 4: Career-changing skills
🔸 Automated reporting
🔸 KPI tracking systems
🔸 VBA automation basics
🔸 Portfolio projects
👍11❤4
Data Analytics Interview Questions
Q1: Describe a situation where you had to clean a messy dataset. What steps did you take?
Ans: I encountered a dataset with missing values, duplicates, and inconsistent formats. I used Python's Pandas library to identify and handle missing values, standardized data formats using regular expressions, and removed duplicates. I also validated the cleaned data against known benchmarks to ensure accuracy.
Q2: How do you handle outliers in a dataset?
Ans: I start by visualizing the data using box plots or scatter plots to identify potential outliers. Then, depending on the nature of the data and the problem context, I might cap the outliers, transform the data, or even remove them if they're due to errors.
Q3: How would you use data to suggest optimal pricing strategies to Airbnb hosts?
Ans: I'd analyze factors like location, property type, amenities, local events, and historical booking rates. Using regression analysis, I'd model the relationship between these factors and pricing to suggest an optimal price range. Additionally, analyzing competitor pricing in the area can provide insights into market rates.
Q4: Describe a situation where you used data to improve the user experience on the Airbnb platform.
Ans: While analyzing user feedback and platform interaction data, I noticed that users often had difficulty navigating the booking process. Based on this, I suggested streamlining the booking steps and providing clearer instructions. A/B testing confirmed that these changes led to a higher conversion rate and improved user feedback.
Q1: Describe a situation where you had to clean a messy dataset. What steps did you take?
Ans: I encountered a dataset with missing values, duplicates, and inconsistent formats. I used Python's Pandas library to identify and handle missing values, standardized data formats using regular expressions, and removed duplicates. I also validated the cleaned data against known benchmarks to ensure accuracy.
Q2: How do you handle outliers in a dataset?
Ans: I start by visualizing the data using box plots or scatter plots to identify potential outliers. Then, depending on the nature of the data and the problem context, I might cap the outliers, transform the data, or even remove them if they're due to errors.
Q3: How would you use data to suggest optimal pricing strategies to Airbnb hosts?
Ans: I'd analyze factors like location, property type, amenities, local events, and historical booking rates. Using regression analysis, I'd model the relationship between these factors and pricing to suggest an optimal price range. Additionally, analyzing competitor pricing in the area can provide insights into market rates.
Q4: Describe a situation where you used data to improve the user experience on the Airbnb platform.
Ans: While analyzing user feedback and platform interaction data, I noticed that users often had difficulty navigating the booking process. Based on this, I suggested streamlining the booking steps and providing clearer instructions. A/B testing confirmed that these changes led to a higher conversion rate and improved user feedback.
👍4❤3🥰1
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🤔 The latest video dives deep into the MOST in-demand skill this year.
Watch Now: https://youtu.be/GuQHC2_pPxc?feature=shared
And trust me, you won't want to miss this!
Register Now: https://surl.li/bbkbvd
👍4❤1
Essential Excel Functions for Data Analysts 🚀
1️⃣ Basic Functions
SUM() – Adds a range of numbers. =SUM(A1:A10)
AVERAGE() – Calculates the average. =AVERAGE(A1:A10)
MIN() / MAX() – Finds the smallest/largest value. =MIN(A1:A10)
2️⃣ Logical Functions
IF() – Conditional logic. =IF(A1>50, "Pass", "Fail")
IFS() – Multiple conditions. =IFS(A1>90, "A", A1>80, "B", TRUE, "C")
AND() / OR() – Checks multiple conditions. =AND(A1>50, B1<100)
3️⃣ Text Functions
LEFT() / RIGHT() / MID() – Extract text from a string.
=LEFT(A1, 3) (First 3 characters)
=MID(A1, 3, 2) (2 characters from the 3rd position)
LEN() – Counts characters. =LEN(A1)
TRIM() – Removes extra spaces. =TRIM(A1)
UPPER() / LOWER() / PROPER() – Changes text case.
4️⃣ Lookup Functions
VLOOKUP() – Searches for a value in a column.
=VLOOKUP(1001, A2:B10, 2, FALSE)
HLOOKUP() – Searches in a row.
XLOOKUP() – Advanced lookup replacing VLOOKUP.
=XLOOKUP(1001, A2:A10, B2:B10, "Not Found")
5️⃣ Date & Time Functions
TODAY() – Returns the current date.
NOW() – Returns the current date and time.
YEAR(), MONTH(), DAY() – Extracts parts of a date.
DATEDIF() – Calculates the difference between two dates.
6️⃣ Data Cleaning Functions
REMOVE DUPLICATES – Found in the "Data" tab.
CLEAN() – Removes non-printable characters.
SUBSTITUTE() – Replaces text within a string.
=SUBSTITUTE(A1, "old", "new")
7️⃣ Advanced Functions
INDEX() & MATCH() – More flexible alternative to VLOOKUP.
TEXTJOIN() – Joins text with a delimiter.
UNIQUE() – Returns unique values from a range.
FILTER() – Filters data dynamically.
=FILTER(A2:B10, B2:B10>50)
8️⃣ Pivot Tables & Power Query
PIVOT TABLES – Summarizes data dynamically.
GETPIVOTDATA() – Extracts data from a Pivot Table.
POWER QUERY – Automates data cleaning & transformation.
You can find Free Excel Resources here: https://t.iss.one/excel_data
Hope it helps :)
#dataanalytics
1️⃣ Basic Functions
SUM() – Adds a range of numbers. =SUM(A1:A10)
AVERAGE() – Calculates the average. =AVERAGE(A1:A10)
MIN() / MAX() – Finds the smallest/largest value. =MIN(A1:A10)
2️⃣ Logical Functions
IF() – Conditional logic. =IF(A1>50, "Pass", "Fail")
IFS() – Multiple conditions. =IFS(A1>90, "A", A1>80, "B", TRUE, "C")
AND() / OR() – Checks multiple conditions. =AND(A1>50, B1<100)
3️⃣ Text Functions
LEFT() / RIGHT() / MID() – Extract text from a string.
=LEFT(A1, 3) (First 3 characters)
=MID(A1, 3, 2) (2 characters from the 3rd position)
LEN() – Counts characters. =LEN(A1)
TRIM() – Removes extra spaces. =TRIM(A1)
UPPER() / LOWER() / PROPER() – Changes text case.
4️⃣ Lookup Functions
VLOOKUP() – Searches for a value in a column.
=VLOOKUP(1001, A2:B10, 2, FALSE)
HLOOKUP() – Searches in a row.
XLOOKUP() – Advanced lookup replacing VLOOKUP.
=XLOOKUP(1001, A2:A10, B2:B10, "Not Found")
5️⃣ Date & Time Functions
TODAY() – Returns the current date.
NOW() – Returns the current date and time.
YEAR(), MONTH(), DAY() – Extracts parts of a date.
DATEDIF() – Calculates the difference between two dates.
6️⃣ Data Cleaning Functions
REMOVE DUPLICATES – Found in the "Data" tab.
CLEAN() – Removes non-printable characters.
SUBSTITUTE() – Replaces text within a string.
=SUBSTITUTE(A1, "old", "new")
7️⃣ Advanced Functions
INDEX() & MATCH() – More flexible alternative to VLOOKUP.
TEXTJOIN() – Joins text with a delimiter.
UNIQUE() – Returns unique values from a range.
FILTER() – Filters data dynamically.
=FILTER(A2:B10, B2:B10>50)
8️⃣ Pivot Tables & Power Query
PIVOT TABLES – Summarizes data dynamically.
GETPIVOTDATA() – Extracts data from a Pivot Table.
POWER QUERY – Automates data cleaning & transformation.
You can find Free Excel Resources here: https://t.iss.one/excel_data
Hope it helps :)
#dataanalytics
👍4❤2
Hi guys,
Now you can directly find job opportunities on WhatsApp. Here is the list of top job related channels on WhatsApp 👇
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Hope it helps :)
Now you can directly find job opportunities on WhatsApp. Here is the list of top job related channels on WhatsApp 👇
Latest Jobs & Internship Opportunities: https://whatsapp.com/channel/0029VaI5CV93AzNUiZ5Tt226
Python & AI Jobs: https://whatsapp.com/channel/0029VaxtmHsLikgJ2VtGbu1R
Software Engineer Jobs: https://whatsapp.com/channel/0029VatL9a22kNFtPtLApJ2L
Data Science Jobs: https://whatsapp.com/channel/0029VaxTMmQADTOA746w7U2P
Data Analyst Jobs: https://whatsapp.com/channel/0029Vaxjq5a4dTnKNrdeiZ0J
Web Developer Jobs: https://whatsapp.com/channel/0029Vb1raTiDjiOias5ARu2p
Remote Jobs: https://whatsapp.com/channel/0029Vb1RrFuC1Fu3E0aiac2E
Google Jobs: https://whatsapp.com/channel/0029VaxngnVInlqV6xJhDs3m
Hope it helps :)
👍2
Excel Cheat Sheet 📔
This Excel cheatsheet is designed to be your quick reference guide for using Microsoft Excel efficiently.
1. Basic Functions
- SUM:
- AVERAGE:
- COUNT:
- MAX:
- MIN:
2. Text Functions
- CONCATENATE:
- LEFT:
- RIGHT:
- MID:
- TRIM:
3. Logical Functions
- IF:
- AND:
- OR:
- NOT:
4. Lookup Functions
- VLOOKUP:
- HLOOKUP:
- INDEX:
- MATCH:
5. Data Sorting & Filtering
- Sort: *Data > Sort*
- Filter: *Data > Filter*
- Advanced Filter: *Data > Advanced*
6. Conditional Formatting
- Apply Formatting: *Home > Conditional Formatting > New Rule*
- Highlight Cells: *Home > Conditional Formatting > Highlight Cells Rules*
7. Charts and Graphs
- Insert Chart: *Insert > Select Chart Type*
- Customize Chart: *Chart Tools > Design/Format*
8. PivotTables
- Create PivotTable: *Insert > PivotTable*
- Refresh PivotTable: *Right-click on PivotTable > Refresh*
9. Data Validation
- Set Validation: *Data > Data Validation*
- List: *Allow: List > Source: range or items*
10. Protecting Data
- Protect Sheet: *Review > Protect Sheet*
- Protect Workbook: *Review > Protect Workbook*
11. Shortcuts
- Copy:
- Paste:
- Undo:
- Redo:
- Save:
12. Printing Options
- Print Area: *Page Layout > Print Area > Set Print Area*
- Page Setup: *Page Layout > Page Setup*
Checklist for Data Analyst: https://dataanalytics.beehiiv.com/p/data
I have curated best 80+ top-notch Data Analytics Resources 👇👇
https://t.iss.one/DataSimplifier
Like for more Interview Resources ♥️
Share with credits: https://t.iss.one/sqlspecialist
Hope it helps :)
This Excel cheatsheet is designed to be your quick reference guide for using Microsoft Excel efficiently.
1. Basic Functions
- SUM:
=SUM(range)- AVERAGE:
=AVERAGE(range)- COUNT:
=COUNT(range)- MAX:
=MAX(range)- MIN:
=MIN(range)2. Text Functions
- CONCATENATE:
=CONCATENATE(text1, text2, ...) or =TEXTJOIN(delimiter, ignore_empty, text1, text2, ...)- LEFT:
=LEFT(text, num_chars)- RIGHT:
=RIGHT(text, num_chars)- MID:
=MID(text, start_num, num_chars)- TRIM:
=TRIM(text)3. Logical Functions
- IF:
=IF(condition, true_value, false_value)- AND:
=AND(condition1, condition2, ...)- OR:
=OR(condition1, condition2, ...)- NOT:
=NOT(condition)4. Lookup Functions
- VLOOKUP:
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])- HLOOKUP:
=HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])- INDEX:
=INDEX(array, row_num, [column_num])- MATCH:
=MATCH(lookup_value, lookup_array, [match_type])5. Data Sorting & Filtering
- Sort: *Data > Sort*
- Filter: *Data > Filter*
- Advanced Filter: *Data > Advanced*
6. Conditional Formatting
- Apply Formatting: *Home > Conditional Formatting > New Rule*
- Highlight Cells: *Home > Conditional Formatting > Highlight Cells Rules*
7. Charts and Graphs
- Insert Chart: *Insert > Select Chart Type*
- Customize Chart: *Chart Tools > Design/Format*
8. PivotTables
- Create PivotTable: *Insert > PivotTable*
- Refresh PivotTable: *Right-click on PivotTable > Refresh*
9. Data Validation
- Set Validation: *Data > Data Validation*
- List: *Allow: List > Source: range or items*
10. Protecting Data
- Protect Sheet: *Review > Protect Sheet*
- Protect Workbook: *Review > Protect Workbook*
11. Shortcuts
- Copy:
Ctrl + C- Paste:
Ctrl + V- Undo:
Ctrl + Z- Redo:
Ctrl + Y- Save:
Ctrl + S12. Printing Options
- Print Area: *Page Layout > Print Area > Set Print Area*
- Page Setup: *Page Layout > Page Setup*
Checklist for Data Analyst: https://dataanalytics.beehiiv.com/p/data
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Learning Excel for data analytics can be a valuable skill. Here are some steps you can take to learn Excel topics for data analytics:
1. Take an online course: There are many online courses available that specifically focus on Excel for data analytics. Look for courses on platforms like Coursera, Udemy, or LinkedIn Learning.
2. Practice with datasets: The best way to learn Excel is by practicing with real-world datasets. You can find datasets online on websites like Kaggle or data.gov. Practice manipulating and analyzing the data using Excel functions and tools.
3. Learn important functions: Familiarize yourself with important Excel functions for data analysis such as VLOOKUP, INDEX-MATCH, SUMIFS, AVERAGEIFS, COUNTIFS, and PivotTables.
4. Master data visualization: Excel offers powerful tools for data visualization such as charts and graphs. Learn how to create visually appealing and informative charts to present your data effectively.
5. Explore advanced features: Excel has many advanced features that can be useful for data analytics, such as Power Query, Power Pivot, and macros. Take the time to explore these features and understand how they can enhance your data analysis capabilities.
6. Join online communities: Join online forums and communities dedicated to Excel and data analytics. This can be a great way to ask questions, share knowledge, and learn from others who are also interested in data analytics.
7. Practice regularly: Like any skill, learning Excel for data analytics requires regular practice. Set aside time each week to practice your Excel skills and work on different data analysis projects.
Join for more excel resources: https://t.iss.one/excel_analyst
1. Take an online course: There are many online courses available that specifically focus on Excel for data analytics. Look for courses on platforms like Coursera, Udemy, or LinkedIn Learning.
2. Practice with datasets: The best way to learn Excel is by practicing with real-world datasets. You can find datasets online on websites like Kaggle or data.gov. Practice manipulating and analyzing the data using Excel functions and tools.
3. Learn important functions: Familiarize yourself with important Excel functions for data analysis such as VLOOKUP, INDEX-MATCH, SUMIFS, AVERAGEIFS, COUNTIFS, and PivotTables.
4. Master data visualization: Excel offers powerful tools for data visualization such as charts and graphs. Learn how to create visually appealing and informative charts to present your data effectively.
5. Explore advanced features: Excel has many advanced features that can be useful for data analytics, such as Power Query, Power Pivot, and macros. Take the time to explore these features and understand how they can enhance your data analysis capabilities.
6. Join online communities: Join online forums and communities dedicated to Excel and data analytics. This can be a great way to ask questions, share knowledge, and learn from others who are also interested in data analytics.
7. Practice regularly: Like any skill, learning Excel for data analytics requires regular practice. Set aside time each week to practice your Excel skills and work on different data analysis projects.
Join for more excel resources: https://t.iss.one/excel_analyst
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Excel vs Power BI: Key Differences
Excel:
- Purpose: Ideal for spreadsheet tasks, basic calculations, and small-scale data analysis.
- Best For: Creating simple reports, working with small datasets, and producing basic charts.
- Data Handling: Best suited for small to medium-sized datasets; performance can decline with larger data.
- Visualizations: Offers basic charts and graphs but lacks interactivity.
- Sharing: Usually shared via email or cloud storage (e.g., OneDrive); not ideal for real-time collaboration.
- Automation: Limited automation capabilities, with manual refreshes or basic macros.
Power BI:
- Purpose: Designed for advanced data analysis and creating interactive, visually rich reports.
- Best For: Handling large datasets, integrating data from multiple sources, and building dynamic dashboards.
- Data Handling: Efficient with very large datasets, maintaining high performance.
- Visualizations: Provides highly interactive visualizations with drill-down features and deep insights.
- Sharing: Allows real-time collaboration through online sharing and automatic report updates.
- Automation: Supports automatic data refreshes and real-time reporting capabilities.
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Excel:
- Purpose: Ideal for spreadsheet tasks, basic calculations, and small-scale data analysis.
- Best For: Creating simple reports, working with small datasets, and producing basic charts.
- Data Handling: Best suited for small to medium-sized datasets; performance can decline with larger data.
- Visualizations: Offers basic charts and graphs but lacks interactivity.
- Sharing: Usually shared via email or cloud storage (e.g., OneDrive); not ideal for real-time collaboration.
- Automation: Limited automation capabilities, with manual refreshes or basic macros.
Power BI:
- Purpose: Designed for advanced data analysis and creating interactive, visually rich reports.
- Best For: Handling large datasets, integrating data from multiple sources, and building dynamic dashboards.
- Data Handling: Efficient with very large datasets, maintaining high performance.
- Visualizations: Provides highly interactive visualizations with drill-down features and deep insights.
- Sharing: Allows real-time collaboration through online sharing and automatic report updates.
- Automation: Supports automatic data refreshes and real-time reporting capabilities.
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Quick Recap of Excel Concepts
1️⃣ Cells & Ranges: Basic units of Excel where data is entered; ranges refer to groups of cells like
2️⃣ Formulas: Built-in functions used for calculations, such as
3️⃣ Cell Referencing: Refers to cells in formulas, with options like absolute (
4️⃣ Pivot Tables: A powerful feature to summarize, analyze, explore, and present large data sets interactively.
5️⃣ Charts: Graphical representations of data, including bar charts, line charts, pie charts, and scatter plots.
6️⃣ Conditional Formatting: Automatically applies formatting like colors or icons to cells based on specified conditions.
7️⃣ Data Validation: Ensures that only valid data is entered into a cell, useful for creating dropdown lists or setting data entry rules.
8️⃣ VLOOKUP / HLOOKUP: Functions used to search for a value in a table and return related information.
9️⃣ Macros: Automate repetitive tasks by recording actions or writing VBA code.
🔟 Excel Tables: Convert ranges into structured tables for easier filtering, sorting, and analysis, while automatically updating formulas and ranges.
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1️⃣ Cells & Ranges: Basic units of Excel where data is entered; ranges refer to groups of cells like
A1:A10.2️⃣ Formulas: Built-in functions used for calculations, such as
=SUM(), =AVERAGE(), and =IF().3️⃣ Cell Referencing: Refers to cells in formulas, with options like absolute (
$A$1), relative (A1), and mixed referencing (A$1).4️⃣ Pivot Tables: A powerful feature to summarize, analyze, explore, and present large data sets interactively.
5️⃣ Charts: Graphical representations of data, including bar charts, line charts, pie charts, and scatter plots.
6️⃣ Conditional Formatting: Automatically applies formatting like colors or icons to cells based on specified conditions.
7️⃣ Data Validation: Ensures that only valid data is entered into a cell, useful for creating dropdown lists or setting data entry rules.
8️⃣ VLOOKUP / HLOOKUP: Functions used to search for a value in a table and return related information.
9️⃣ Macros: Automate repetitive tasks by recording actions or writing VBA code.
🔟 Excel Tables: Convert ranges into structured tables for easier filtering, sorting, and analysis, while automatically updating formulas and ranges.
I have curated best 80+ top-notch Data Analytics Resources 👇👇
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Top 10 Excel Functions Used by Data Analysts
1. VLOOKUP:
• Example: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
• Usage: Searches for a value in the first column of a table and returns a value in the same row from another column.
2. HLOOKUP:
• Example: =HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
• Usage: Similar to VLOOKUP, but searches in the first row of a table.
3. INDEX-MATCH:
• Example: =INDEX(return_range, MATCH(lookup_value, lookup_range, 0))
• Usage: A more flexible alternative to VLOOKUP or HLOOKUP for lookups.
4. SUMIFS:
• Example: =SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Adds values based on multiple criteria.
5. COUNTIFS:
• Example: =COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Counts cells based on multiple criteria.
6. AVERAGEIFS:
• Example: =AVERAGEIFS(average_range, criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Calculates the average based on multiple criteria.
7. CONCATENATE:
• Example: =CONCATENATE(text1, [text2, ...]) or =text1 & [text2]
• Usage: Combines text from multiple cells into one cell.
8. IF:
• Example: =IF(logical_test, value_if_true, value_if_false)
• Usage: Performs conditional logic based on a specified condition.
9. PivotTables:
• Usage: Allows for dynamic data summarization and analysis in a table format.
10. SUM, AVERAGE, COUNT:
• Examples: =SUM(range), =AVERAGE(range), =COUNT(range)
• Usage: Basic functions for simple calculations on a range of cells.
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1. VLOOKUP:
• Example: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
• Usage: Searches for a value in the first column of a table and returns a value in the same row from another column.
2. HLOOKUP:
• Example: =HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
• Usage: Similar to VLOOKUP, but searches in the first row of a table.
3. INDEX-MATCH:
• Example: =INDEX(return_range, MATCH(lookup_value, lookup_range, 0))
• Usage: A more flexible alternative to VLOOKUP or HLOOKUP for lookups.
4. SUMIFS:
• Example: =SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Adds values based on multiple criteria.
5. COUNTIFS:
• Example: =COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Counts cells based on multiple criteria.
6. AVERAGEIFS:
• Example: =AVERAGEIFS(average_range, criteria_range1, criteria1, [criteria_range2, criteria2, ...])
• Usage: Calculates the average based on multiple criteria.
7. CONCATENATE:
• Example: =CONCATENATE(text1, [text2, ...]) or =text1 & [text2]
• Usage: Combines text from multiple cells into one cell.
8. IF:
• Example: =IF(logical_test, value_if_true, value_if_false)
• Usage: Performs conditional logic based on a specified condition.
9. PivotTables:
• Usage: Allows for dynamic data summarization and analysis in a table format.
10. SUM, AVERAGE, COUNT:
• Examples: =SUM(range), =AVERAGE(range), =COUNT(range)
• Usage: Basic functions for simple calculations on a range of cells.
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Essential Skills Excel for Data Analysts 🚀
1️⃣ Data Cleaning & Transformation
Remove Duplicates – Ensure unique records.
Find & Replace – Quick data modifications.
Text Functions – TRIM, LEN, LEFT, RIGHT, MID, PROPER.
Data Validation – Restrict input values.
2️⃣ Data Analysis & Manipulation
Sorting & Filtering – Organize and extract key insights.
Conditional Formatting – Highlight trends, outliers.
Pivot Tables – Summarize large datasets efficiently.
Power Query – Automate data transformation.
3️⃣ Essential Formulas & Functions
Lookup Functions – VLOOKUP, HLOOKUP, XLOOKUP, INDEX-MATCH.
Logical Functions – IF, AND, OR, IFERROR, IFS.
Aggregation Functions – SUM, AVERAGE, MIN, MAX, COUNT, COUNTA.
Text Functions – CONCATENATE, TEXTJOIN, SUBSTITUTE.
4️⃣ Data Visualization
Charts & Graphs – Bar, Line, Pie, Scatter, Histogram.
Sparklines – Miniature charts inside cells.
Conditional Formatting – Color scales, data bars.
Dashboard Creation – Interactive and dynamic reports.
5️⃣ Advanced Excel Techniques
Array Formulas – Dynamic calculations with multiple values.
Power Pivot & DAX – Advanced data modeling.
What-If Analysis – Goal Seek, Scenario Manager.
Macros & VBA – Automate repetitive tasks.
6️⃣ Data Import & Export
CSV & TXT Files – Import and clean raw data.
Power Query – Connect to databases, web sources.
Exporting Reports – PDF, CSV, Excel formats.
Here you can find some free Excel books & useful resources: https://t.iss.one/excel_data
Hope it helps :)
#dataanalyst
1️⃣ Data Cleaning & Transformation
Remove Duplicates – Ensure unique records.
Find & Replace – Quick data modifications.
Text Functions – TRIM, LEN, LEFT, RIGHT, MID, PROPER.
Data Validation – Restrict input values.
2️⃣ Data Analysis & Manipulation
Sorting & Filtering – Organize and extract key insights.
Conditional Formatting – Highlight trends, outliers.
Pivot Tables – Summarize large datasets efficiently.
Power Query – Automate data transformation.
3️⃣ Essential Formulas & Functions
Lookup Functions – VLOOKUP, HLOOKUP, XLOOKUP, INDEX-MATCH.
Logical Functions – IF, AND, OR, IFERROR, IFS.
Aggregation Functions – SUM, AVERAGE, MIN, MAX, COUNT, COUNTA.
Text Functions – CONCATENATE, TEXTJOIN, SUBSTITUTE.
4️⃣ Data Visualization
Charts & Graphs – Bar, Line, Pie, Scatter, Histogram.
Sparklines – Miniature charts inside cells.
Conditional Formatting – Color scales, data bars.
Dashboard Creation – Interactive and dynamic reports.
5️⃣ Advanced Excel Techniques
Array Formulas – Dynamic calculations with multiple values.
Power Pivot & DAX – Advanced data modeling.
What-If Analysis – Goal Seek, Scenario Manager.
Macros & VBA – Automate repetitive tasks.
6️⃣ Data Import & Export
CSV & TXT Files – Import and clean raw data.
Power Query – Connect to databases, web sources.
Exporting Reports – PDF, CSV, Excel formats.
Here you can find some free Excel books & useful resources: https://t.iss.one/excel_data
Hope it helps :)
#dataanalyst
❤2👍2
🗂How to create Formulas To Calculate Values
Entering the cell references for 15 or 20 cells in a calculation would be tedious, but in Excel you can easily enter complex calculations by using the Insert Function dialog box.
The Insert Function dialog box includes a list of functions, or predefined formulas, from which you can choose.
-Average = finds the average of the numbers in the specified cells
-Sum = finds the total/sum of the numbers in the specified cells
-Count = finds the number of entities in the specified cells
-Max = finds the largest value in the specified cells
-Min = finds the smallest values in the specified cells
Entering the cell references for 15 or 20 cells in a calculation would be tedious, but in Excel you can easily enter complex calculations by using the Insert Function dialog box.
The Insert Function dialog box includes a list of functions, or predefined formulas, from which you can choose.
-Average = finds the average of the numbers in the specified cells
-Sum = finds the total/sum of the numbers in the specified cells
-Count = finds the number of entities in the specified cells
-Max = finds the largest value in the specified cells
-Min = finds the smallest values in the specified cells
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🔟 Data Analyst Project Ideas for Beginners
1. Sales Analysis Dashboard: Use tools like Excel or Tableau to create a dashboard analyzing sales data. Visualize trends, top products, and seasonal patterns.
2. Customer Segmentation: Analyze customer data using clustering techniques (like K-means) to segment customers based on purchasing behavior and demographics.
3. Social Media Metrics Analysis: Gather data from social media platforms to analyze engagement metrics. Create visualizations to highlight trends and performance.
4. Survey Data Analysis: Conduct a survey and analyze the results using statistical techniques. Present findings with visualizations to showcase insights.
5. Exploratory Data Analysis (EDA): Choose a public dataset and perform EDA using Python (Pandas, Matplotlib) or R (tidyverse). Summarize key insights and visualizations.
6. Employee Performance Analysis: Analyze employee performance data to identify trends in productivity, turnover rates, and training effectiveness.
7. Public Health Data Analysis: Use datasets from public health sources (like CDC) to analyze trends in health metrics (e.g., vaccination rates, disease outbreaks) and visualize findings.
8. Real Estate Market Analysis: Analyze real estate listings to find trends in pricing, location, and features. Use data visualization to present your findings.
9. Weather Data Visualization: Collect weather data and analyze trends over time. Create visualizations to show changes in temperature, precipitation, or extreme weather events.
10. Financial Analysis: Analyze a company’s financial statements to assess its performance over time. Create visualizations to highlight key financial ratios and trends.
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1. Sales Analysis Dashboard: Use tools like Excel or Tableau to create a dashboard analyzing sales data. Visualize trends, top products, and seasonal patterns.
2. Customer Segmentation: Analyze customer data using clustering techniques (like K-means) to segment customers based on purchasing behavior and demographics.
3. Social Media Metrics Analysis: Gather data from social media platforms to analyze engagement metrics. Create visualizations to highlight trends and performance.
4. Survey Data Analysis: Conduct a survey and analyze the results using statistical techniques. Present findings with visualizations to showcase insights.
5. Exploratory Data Analysis (EDA): Choose a public dataset and perform EDA using Python (Pandas, Matplotlib) or R (tidyverse). Summarize key insights and visualizations.
6. Employee Performance Analysis: Analyze employee performance data to identify trends in productivity, turnover rates, and training effectiveness.
7. Public Health Data Analysis: Use datasets from public health sources (like CDC) to analyze trends in health metrics (e.g., vaccination rates, disease outbreaks) and visualize findings.
8. Real Estate Market Analysis: Analyze real estate listings to find trends in pricing, location, and features. Use data visualization to present your findings.
9. Weather Data Visualization: Collect weather data and analyze trends over time. Create visualizations to show changes in temperature, precipitation, or extreme weather events.
10. Financial Analysis: Analyze a company’s financial statements to assess its performance over time. Create visualizations to highlight key financial ratios and trends.
Data Analytics Resources 👇👇
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Excel Formulas Every Analyst Should Know
SUM(): Adds a range of numbers.
AVERAGE(): Calculates the average of a range.
VLOOKUP(): Searches for a value in the first column and returns a corresponding value.
HLOOKUP(): Searches for a value in the first row and returns a corresponding value.
INDEX(): Returns the value of a cell in a given range based on row and column numbers.
MATCH(): Finds the position of a value in a range.
IF(): Performs a logical test and returns one value for TRUE, another for FALSE.
COUNTIF(): Counts cells that meet a specific condition.
CONCATENATE(): Joins two or more text strings together.
LEFT()/RIGHT(): Extracts a specified number of characters from the left or right of a text string.
Excel Resources: t.iss.one/excel_data
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SUM(): Adds a range of numbers.
AVERAGE(): Calculates the average of a range.
VLOOKUP(): Searches for a value in the first column and returns a corresponding value.
HLOOKUP(): Searches for a value in the first row and returns a corresponding value.
INDEX(): Returns the value of a cell in a given range based on row and column numbers.
MATCH(): Finds the position of a value in a range.
IF(): Performs a logical test and returns one value for TRUE, another for FALSE.
COUNTIF(): Counts cells that meet a specific condition.
CONCATENATE(): Joins two or more text strings together.
LEFT()/RIGHT(): Extracts a specified number of characters from the left or right of a text string.
Excel Resources: t.iss.one/excel_data
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Must important topics to look before any excel interview for Data/Business Analyst role :-
Data Handling: Cell formatting, rows/columns, basic functions (SUM, AVERAGE, COUNT etc).
Data Management Mastery: Sorting, filtering, data validation, diverse cell references. Function Proficiency: Explore SUMIF, (V & X)LOOKUP, INDEX, MATCH, IF, and advanced function nesting.
Advanced Analytics: Master PivotTables for dynamic data analysis and various chart creation.
Advanced Analysis Techniques: Conditional formatting, goal-seeking, in-depth what-if analysis.
Advanced Functions: COUNTIF/IFS, SUMIFS, AVERAGEIF/IFS, CONCATENATE, date/time functions.
These are the most important one's which I tried to summarise in the best possible way, please let me know in the comments if I have missed something important.
Data Handling: Cell formatting, rows/columns, basic functions (SUM, AVERAGE, COUNT etc).
Data Management Mastery: Sorting, filtering, data validation, diverse cell references. Function Proficiency: Explore SUMIF, (V & X)LOOKUP, INDEX, MATCH, IF, and advanced function nesting.
Advanced Analytics: Master PivotTables for dynamic data analysis and various chart creation.
Advanced Analysis Techniques: Conditional formatting, goal-seeking, in-depth what-if analysis.
Advanced Functions: COUNTIF/IFS, SUMIFS, AVERAGEIF/IFS, CONCATENATE, date/time functions.
These are the most important one's which I tried to summarise in the best possible way, please let me know in the comments if I have missed something important.
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9 tips to get started with Data Analysis:
Learn Excel, SQL, and a programming language (Python or R)
Understand basic statistics and probability
Practice with real-world datasets (Kaggle, Data.gov)
Clean and preprocess data effectively
Visualize data using charts and graphs
Ask the right questions before diving into data
Use libraries like Pandas, NumPy, and Matplotlib
Focus on storytelling with data insights
Build small projects to apply what you learn
Data Analysts: https://whatsapp.com/channel/0029VaGgzAk72WTmQFERKh02
ENJOY LEARNING 👍👍
Learn Excel, SQL, and a programming language (Python or R)
Understand basic statistics and probability
Practice with real-world datasets (Kaggle, Data.gov)
Clean and preprocess data effectively
Visualize data using charts and graphs
Ask the right questions before diving into data
Use libraries like Pandas, NumPy, and Matplotlib
Focus on storytelling with data insights
Build small projects to apply what you learn
Data Analysts: https://whatsapp.com/channel/0029VaGgzAk72WTmQFERKh02
ENJOY LEARNING 👍👍
👍2❤1🎅1